Supplier
Packet

Disclosure Statement

This document is provided as a supplement to the Amsted Rail Supplier Terms and Conditions.

Business Practices and Ethics

Amsted Rail believes in complying fully with all applicable laws and regulations affecting its businesses.  We expect that our employees and our suppliers will always adhere to the highest ethical business practices.

Environmental Statement

Amsted Rail is committed to comply with all applicable laws and regulations protecting the environment. Amsted Rail is also committed to reducing environmental impacts by minimizing the use of natural resources, the use of energy, and the generation of waste where possible. Amsted Rail expects that our suppliers adhere to environmental compliance, minimize impacts on the environment where possible, and take measures to ensure that their sub-suppliers do the same.

Introduction

Amsted Rail offers engineered system solutions that combine castings, bearings, wheels, axles, energy management devices and braking components from our three divisions:  American Steel Foundries (ASF), Brenco and Griffin Wheel.

Locations

Division	Name	TYPE	ADDRESS	City	State	Zip	Country
AR – ASF	Amsted Rail	PLANT	1700 Walnut Street	Granite City	IL	62040	US
AR – ASF	ASF-Keystone	PLANT	4831 Hohman Avenue	Hammond	IN	46327	US
AR – ASF	ASF-Keystone	PLANT	3420 Simpson Ferry Road	Camp Hill	PA	17011	US
AR – ASF	ASF-K de Mexico	PLANT	Domicilio Conocido S/N	Sahagun	CD	43998	MEX
AR – BR	Brenco	PLANT	2580 Frontage Road	Petersburg	VA	23805	US
AR – GW	Griffin Wheel	Corporate Office	8101 College Boulevard Suite 200	Overland Park	KS	66210	US
AR – GW	Griffin Wheel	PLANT	2100 Griffin Wheel Dr.	Bessemer	AL	35020	US
AR – GW	Griffin Wheel	PLANT	416 Carbide Lane	Keokuk	IA	52632	US
AR – GW	Griffin Wheel	PLANT	7111 Griffin Road	Kansas City	KS	66111	US
AR – GW	Griffin Wheel	PLANT	3900 Bixby Road	Groveport	OH	43125	US
AR – GW	Griffin Wheel Canada	PLANT	2500 Day Street	Winnipeg	MB	R2C 3A4	Canada
AR – ASF	Amsted Greenville	PLANT	107 Southchase Blvd.	Fountain Inn	SC	29644	US
AR – ASF	Amsted Homer	PLANT	124 Platt St.	Homer	MI	49245	US
AR-Seals	Innospin	PLANT	85 Industrial Road	Phillipsburg	NJ	08865	US
AR-Seals	Seals – Hebron	PLANT	11920 Price Rd	Hebron	IL	60034	US
AR-AGM	Amsted Graphite Materials	PLANT	2698 Philippi Pike	Anmoore	WV	26323	US
AR-ADS	Amsted Digital Solutions	PLANT	3800 Willowbrook Ln #320	West Chester	PA	19382	US

Gifts

Acceptance of gifts:  Our policy is to buy from suppliers who are best in price, quality and service according to our need.  In support of this policy, our employees are instructed not to accept gifts or expensive entertainment from those who supply or wish to supply goods or services to us.

To assure complete impartiality and fairness to all our suppliers and to avoid embarrassment to our employees and to you, we ask that all appropriate people in your organization be advised of our policy.

Confidentiality Agreement

Confidentiality Agreement at the time of this document’s publication.

• Amsted Mutual Tech NDA
• Amsted Tech 1-Way NDA
• Amsted Financial Information NDA

Indemnity Agreement   

Indemnity Agreement at the time of this document’s publication.

• Indemnity Agreement – Onsite
• Visitor’s Wavier

Terms and Conditions

The most current Supplier Terms and Conditions can be found below.

• Amsted Rail Company Inc. – Supplier Terms and Conditions

W-9 Form

An IRS W-9 tax form “Request for Taxpayer Identification Number and Certification” must be on file for each supplier of specified services. A copy of a blank W-9 form is below for your reference. Please send completed W-9 forms to APInvoices@amstedrail.com.

• W-9 Form

Payment Terms

Net 90 days

Invoice Requirements

An automated processing system is in place to handle supplier’s invoices. To ensure proper processing, the invoice must contain the following items:

• Supplier Address
• Vendor Number
• Purchase Order Number
• Line number as stated on our purchase order
  • Each item invoiced must reference a line number
• Material description per our purchase order description
• Quantity
• Unit and Total Price
• Bill of Lading Number (If a Bill of Lading was not used, a packing slip number must be included)

Failure to include these details on the invoice can cause the invoice to be rejected for payment.

Preferred Method: All invoices emailed to APInvoices@amstedrail.com

Alternatively they can be sent via US mail to:

Amsted Rail Company, Inc. Attention: Shared Services 1700 Walnut Street Granite City, IL 62040 Phone:  1.618.452.2111 (extension 11226)

Supplier payments

Our preferred payment methods are via Electronic Funds Transfer (aka Direct Deposit) or via credit card with US Bank. Details on setting up either of these payment methods are below.

• Option 1:  Instructions for setting up Electronic Funds Transfer (direct deposit).
• Option 2:  Instructions and contact info for setting up US Bank card payments.

Tax Certificates

For use by dealer who purchases tangible property for resale, or for lease or rental, or who purchases materials or containers to package tangible personal property for sale.

Certificate of Origin

For all purchases of Supplier products qualifying for USMCA Free Trade Agreement benefits, an annual USMCA certificate is required. Supplier warrants that Supplier products listed on a USMCA document qualify for the benefits afforded by the USMCA Free Trade Agreement.

For all international shipments, a certificate of origin is to accompany the shipping documents.

Safety Data Sheet

A current Safety Data Sheet (SDS) must be provided to each facility once per year or at any time during the year when a change to the SDS has occurred. Please send SDS to the attention of the Environmental Engineer at the addresses listed under Locations.

Effective in 2016 Legal Hazard Communication Standard is explained here: https://www.osha.gov/Publications/OSHA3514.html

Insurance Certificates

A current copy of the suppliers “Certificate of Liability Insurance” must be provided at least once per year and be on file within the Amsted Rail location where the supplier conducts business. The certificate holder must be listed as:

Amsted Rail Inc. [Address of location]

The general requirements for coverage are set forth in the Supplier Terms and Conditions. The values may be adjusted to account for the product or the service provided by the supplier. If a contractor has hired subcontractors to complete the work, each subcontractor must submit their own documents.

The following language must be included on all certificates of insurance:

Amsted Rail Company, Inc. and its officers, directors, agents, partners and employees are listed as additional insureds under the general liability and automobile liability insurance policies. The coverage afforded the additional insureds applies on a primary, non-contributory basis.  A waiver of subrogation applies to workers’ compensation.

Quality Standards

If you have received a quality certificate by an established accrediting agency, please submit a copy of the certificate to your purchasing contact.

Purchase Orders

Purchase orders can only be issued by a representative in the purchasing department.

Verbal purchase orders are not considered valid.

In-bound parcel, LTL and TL freight instructions

For parcel, LTL, TL, and Intermodal in-bound freight instructions SheerTrans will plan and arrange the transportation.  They will process all loads for payment on Amsted’s behalf.  SheerTrans will provide support, phone operators are available to assist 24/7.  If you have any general questions, please contact your normal Amsted Rail purchasing individual.

SheerTrans Contact Information: Amsted@SheerLogistics.com    (855) 485-9959

• Small Parcels Only
• SheerTrans Solutions
• TMS Setup

International Suppliers

• Import Porocess for International Purchase Orders
• ISF Compliance Letter
• KN ISF Form
• Ocean Container Clause ISF Filing Information
• Commercial Invoice Requirements US Imports
• Wood Packing Requirements